Templates instead of per-vehicle work
A maintenance type is defined once — with interval, category and scope — and then applied to vehicles.
Workshop & operations
Maintenance planning
Statutory inspections, safety checks, oil changes, tyre changes: templates become per-vehicle plans, plans become reminders, and completed services become a gapless history.
IntervalsTime · km · operating hours · starts
Inspection types per vehicle10
Look-ahead30 days
RemindersAcknowledge or dismiss
No inspection date disappears into day-to-day business
Maintenance templates describe what has to happen how often — by time, by mileage or by both. From a template a plan is created per vehicle that computes due dates. The dashboard shows overdue services, the next 30 days and the completed month.
What it does
What the module actually does
Plans by time, mileage or counter
Due dates derive from date, mileage, operating hours, starts — or whichever comes first. An hours or starts due date only appears when that counter is activated on the vehicle.
Inspection intervals as a rule set
When a vehicle is due for its statutory inspection follows from vehicle type, first registration and the previous inspection — not from a hand-maintained date. The rule set is configurable per tenant and computes the next date itself.
ATP and gas system inspections
Refrigerated vehicles carry the three ATP inspections (cooling performance, leak test, body pressure), gas-powered vehicles the gas system inspection — each with last and next date, interval and a required-inspection flag. They are unlocked by the refrigerated marker on the vehicle type and by the drive type, not by a hard-coded list of vehicle classes.
Overdue and upcoming
The dashboard separates overdue services from the next 30 days — including counters for management.
Maintenance history
Completed services with date, odometer, cost and workshop stay permanently on the vehicle.
Acknowledge or dismiss reminders
Reminders are records: they are acknowledged or dismissed with a reason instead of simply disappearing.
Export
Export maintenance history and plans — for auditors, workshops or proof obligations.
Workflow
Maintenance status
- 01Planned
- 02Due
- 03Overdue
- 04Completed
Frequently asked questions
Yes. Statutory inspections are maintenance templates like any other recurring check — with their own interval, category and history. Inspection dates additionally appear in the due-dates tab of the vehicle file.
From the vehicle's odometer readings — captured manually, in bulk, via driver submissions, from refuellings and services, or from the fuel card import. Operating hours and starts come from manual entry and from completing a service.
Yes. Templates are freely definable, so operation-specific checks — for example on superstructures or special equipment — can run with their own interval.
Yes, as inspection certificates on the vehicle: the three ATP inspections and the gas system inspection with last date, interval and a derived next date. They appear in the vehicle's due-dates list and in the fleet-wide appointment report including its exports. The reminder e-mail currently covers statutory and safety inspections plus maintenance plans — the special inspections are not yet a source for it.
Works together with
Workshop management
Work orders with line items, a status chain and costs — for your own workshop and for external ones.
Tyre management
Tyre sets, tread measurements per wheel position, two thresholds and the seasonal change campaign.
Vehicle file
Every vehicle with technical data, registration, plate history, tyres, due dates and costs in one file.
Warehouse management
Spare parts and consumables with stock levels, movements, minimum stock and stocktaking.
Legal register
Which regulations apply, who is responsible, which obligations follow and where the evidence is — with a fulfilment status computed from maintenance planning, driver instruction and credentials.
See this module with your own data
30 minutes, no sales pressure: we show the module in the context of your fleet — self-hosted in your data centre, GDPR-compliant, made in Germany.