All Features. One Self-Hosted Platform.

Your staff can see available vehicles in their assigned pools and reserve them directly through the booking portal. Full booking lifecycle management: Created → Pending Approval → Confirmed → In Progress → Completed. Optional multi-step approval workflows keep fleet managers in control without becoming a bottleneck.

• Full booking workflow with automatic status transitions
• Booking calendar with timeline view across all vehicles
• Mileage capture at trip start and end
• Automatic email notifications on every status change
• Self-approval prevention — managers cannot approve their own bookings

Configure assignment strategies per tenant: 'LeastUtilized' selects the vehicle with the lowest mileage utilization; 'LowestCost' picks the cheapest per-km option. Pool memberships, driver permissions, and real-time availability are all considered automatically.

• LeastUtilized strategy: balance wear across your fleet
• LowestCost strategy: minimize operating costs
• Automatic conflict resolution for concurrent booking attempts
• Respects pool assignments and driver permissions

Organize your fleet into logical pools by department, location, or vehicle type. Drivers can only book vehicles in pools they are explicitly assigned to. Comprehensive utilization statistics, next inspection date tracking (HU, §57a, MFK per country), and vehicle-level activation management.

• Assign drivers to pools for access control
• Utilization tracking: mileage / annual allowance × 100%
• Over-utilization warnings at ≥90%
• Brand and model management
• Next inspection dates per vehicle (country-aware)

Capture incoming traffic fines and link them to the responsible driver or mark them as unknown. Full deadline tracking with escalation alerts. Driver risk scoring shows which employees accumulate the most violations. Reporting gives you a full picture of fine costs across your fleet.

• Log and track every traffic fine centrally
• Assign violations to drivers or flag as 'unknown driver'
• Deadline monitoring with automatic escalation tasks
• Driver risk dashboard — identify high-risk drivers
• Fine cost reporting by driver, vehicle, or period

A complete receipt and expense workflow: drivers submit receipts, reviewers validate against configurable rules, and finance teams process reimbursements. Full audit trail, configurable schema with versioned configurations, and compliance export features. Integrated with vehicle and driver data.

• Receipt intake with draft and submit workflow
• Rule-based validation with configurable review logic
• Reimbursement processing with financial line items
• Versioned configuration with publish/rollback
• Audit trail and compliance export
• Fleet-level expense dashboard with cost-center budgets

Record damage cases directly from the fleet — linked to the vehicle, driver, and booking. Track repair status (Open → In Repair → Repaired → Closed), assign liability (driver fault, third-party, pre-existing), and manage the financial side with integrated cost items and document attachments.

• Damage cases linked to vehicle, driver, and booking
• Repair status tracking with full history
• Liability classification (own fault, third-party, pre-existing)
• Financial tracking: repair costs, insurance, deductibles
• Document and photo attachments
• Damage reporting by vehicle, period, or fault type

Maintain a structured partner directory including suppliers, insurance providers, and service partners. Each partner record includes contact details, communication channels, and associated contacts. Partners link directly to damage cases and expense records for traceability.

• Partner directory: suppliers, insurers, service partners
• Contact management per partner
• Direct links to damage cases and expense records
• Communication channel tracking

The fleet dashboard aggregates total cost of ownership (TCO), budget tracking per cost center, utilization rates, and key fleet KPIs. Fleet reports can be exported as PDF or CSV for leadership, auditors, or insurance providers.

• Configurable TCO cockpit
• Budget management per cost center, expense type, or vehicle
• Utilization rates across the entire fleet
• Fleet report export (PDF / CSV)
• Booking calendar overview for all vehicles

All system emails (booking confirmations, approval requests, reminders, fine notifications) are based on fully customizable templates with Scriban placeholder syntax. Edit templates in the built-in editor, preview with live data, and activate or deactivate any template.

• Full template editor with Scriban placeholder support
• Active/inactive control per template
• Placeholder reference with live preview
• Templates for bookings, approvals, damages, fines, and more

Five built-in roles (SystemAdmin, TenantAdmin, FleetManager, Approver, Driver) with permission-level access control (e.g., vehicles:manage, bookings:approve). Users can have different roles in different tenants. Local authentication with BCrypt or optional SSO via OIDC (Azure AD, Keycloak, ADFS).

• 5 predefined roles with granular permissions
• Per-tenant role assignments per user
• Local authentication with account lockout after 5 failed attempts
• OIDC/SSO integration (Azure AD, Keycloak, ADFS, generic OIDC)
• Auto-provisioning of new users on first SSO login
• JWT tokens with tenant-specific role claims

Every data change produces an immutable audit record — who changed what and when. GDPR deletion requests are handled via pseudonymization (Art. 17 GDPR): personal data is replaced while audit records remain intact. Configurable retention periods with automatic background cleanup.

• Immutable audit log (HTTP 403 on modification attempts)
• GDPR pseudonymization on deletion requests
• Configurable data retention (minimum 1 year)
• Automatic background data cleanup service
• Full access trail searchable by entity, user, or date

Run multiple fully isolated tenants from a single MobilityManager installation. Each tenant gets its own database with complete data separation. Perfect for corporate groups, holding companies, and managed service providers. Users can be assigned to multiple tenants with different roles per tenant.

• Fully isolated tenant databases
• Tenant activation and deactivation
• Per-tenant configuration (approval workflows, assignment strategies, retention rules)
• Users can hold different roles across tenants
• Tenant switcher in the UI for multi-tenant users

MobilityManager runs on both Microsoft SQL Server and PostgreSQL. Use the database engine already in your infrastructure, or choose the open-source alternative. Both engines use the same EF Core migration set with full feature parity.

• Microsoft SQL Server (Enterprise-grade performance)
• PostgreSQL (open-source, no additional license cost)
• Identical migration set for both engines
• Works with existing database infrastructure

Attach documents, photos, and files to vehicles, damage cases, expense records, and bookings. Structured document storage with type classification and lifecycle management — all stored on your own infrastructure.

• Document attachments across all entities
• File type and category classification
• Stored on your own infrastructure (no external CDN)