Everything about a vehicle in one place: master data, technical data, registration, plate history, equipment, tyre sets, vignettes, inspection dates, contracts, costs, receipts, damages, insurance, maintenance, documents and the full history.
The vehicle file is the hub of MobilityManager: every other module writes back into it. A refuelling, a service, a traffic fine or a damage case shows up in the right tab automatically — nothing is maintained twice. The vehicle lifecycle is modelled explicitly: planned, in service and retired are distinct states with distinct rules.
Master data, technical data, registration, plates, equipment, tyres, vignettes, due dates, contracts, purchase & tax, costs, receipts, damages, insurance, maintenance, fuel, truck/trailer, documents, e-mails, data sheet and usage history.
Kilometres, operating hours, a second hour counter and starts — each with its reading, warning threshold and serial number. Replacing an odometer is a recorded event, so lifetime mileage stays correct across the swap.
Depot, agency or branch as its own master datum. It is also the axis the row-level site visibility boundary uses to decide who sees the vehicle at all.
Planned (ordered, not yet delivered), in service and retired. Planned vehicles can be excluded from booking while already appearing in planning — commissioning and retirement are documented events.
Single entry, bulk entry across the fleet, or a driver submission from the self-service portal — every reading with timestamp, source and plausibility check.
Re-plating, de-registration and re-registration stay traceable. Old plates remain searchable so historic fines and receipts can still be matched.
Purchase, lease or rental including terms, instalments and residual values — the basis for cost accounting in the Fleet Cost Cockpit.
Export the complete file with one click — for audits, handovers, resale or a public procurement file.
Yes. The 'planned' lifecycle phase exists for exactly this: an ordered vehicle is created with everything already known, appears in planning and budgets, but is neither bookable nor cost-relevant. Commissioning moves it to 'in service'.
Retired vehicles are not deleted, they move to the 'retired' phase. History, costs, damages and documents stay complete and reportable — a prerequisite for tax audits and retention obligations.
Three ways: manually on the vehicle, via bulk entry for many vehicles at once, or as a driver submission from the self-service portal that fleet management simply confirms. Refuellings, services and the fuel card import also carry odometer readings — each one with its source.
Then activate the hour counter on the vehicle. Besides the odometer there are two operating-hour counters and a starts counter, and a maintenance interval can run on any of them. The odometer stays active on purpose, because cost per kilometre, lease projections and fuel analytics all build on it.
Maintenance templates, plans by time or mileage, service history and reminders.
Leases, rentals and purchases with mileage terms, expiry monitoring, a return cockpit and vehicle tax.
Work orders with line items, a status chain and costs — for your own workshop and for external ones.
Attach documents to vehicles, drivers, receipts, damages and fines, search them tenant-wide — on your own storage.
30 minutes, no sales pressure: we show the module in the context of your fleet — self-hosted in your data centre, GDPR-compliant, made in Germany.