Attachments on all core objects
Vehicles, driver files, receipts, damage cases, traffic fines and licence workflows share one document layer.
Core platform
Document management
Registration papers, lease contracts, workshop invoices, expert reports, penalty notices and licence copies live where they belong: attached to the object they describe — and physically in your data centre.
Attached objectsVehicle · driver · receipt · damage · fine · licence
SearchTenant-wide, permission-checked
ResubmissionDate with reminder
StorageYour infrastructure
Your fleet documents. On your storage.
The document module is a shared layer for every other module. Every upload goes through the same permission check, the same versioning and the same storage. Whether a document hangs off a receipt, a damage case, a penalty notice, a vehicle or a licence makes no difference to security or traceability.
What it does
What the module actually does
Tenant-wide document search
One search across the whole stock — by title, document type, category, period and origin. It answers the same access question as the download: what you may not open does not appear as a hit either.
Document types, resubmission and deadlines
Besides title and category, documents carry a tenant-owned document type, a case reference, a document date and a resubmission date with a reminder.
Ad-hoc e-mail with attachments from the file
Write from the vehicle or driver file, attach documents from that file, preview the template first. The history stays as an 'E-mails' tab on the record — with the text the recipient actually read.
Versioning
New versions add rather than replace. Older versions stay retrievable — which matters when an expert report is corrected.
Categories and filing structure
Document categories are configurable; local storage optionally files by tenant, area, plate and year and keeps original file names. Existing filings stay readable — both layouts coexist without a data migration.
Preview without download
Documents can be viewed in the interface without copying them onto local machines.
Your own storage location
The storage location is configured per installation — file system, network share or object storage. There is no mandatory cloud and no vendor access to your files.
Frequently asked questions
Wherever you configure — on the server's file system or an attached network share inside your infrastructure. MobilityManager never sends documents to the vendor.
Access runs through two permissions (view and manage) plus permission on the parent object. If you may not see a damage case, you do not see its expert report either. With site-based data visibility switched on the same boundary applies — enforced in exactly one place for search, preview, download and e-mail attachment, so the same file cannot answer 403 at one door and 200 at the next.
Through the tenant-wide search. It covers the whole stock across every association type — vehicle, driver, receipt, damage, fine, licence — and filters by document type, category, period and origin. Every hit names the record the document hangs off.
For fleet paperwork, yes. It is not an enterprise-wide document management system — the goal is that every fleet document sits with the right vehicle, case or receipt and stays findable.
Works together with
Vehicle file
Every vehicle with technical data, registration, plate history, tyres, due dates and costs in one file.
Driver file
Drivers as master records rather than shadows of a user account — with credentials, blocking and a 360-degree view.
Receipt management
Capture receipts, validate them by rules, approve under four-eyes control and export with an audit trail.
Email templates & delivery
Every system email in your wording and your design — with placeholders, live preview and an auditable send queue.
See this module with your own data
30 minutes, no sales pressure: we show the module in the context of your fleet — self-hosted in your data centre, GDPR-compliant, made in Germany.