All Features. One Self-Hosted Platform.
MobilityManager covers the complete lifecycle of fleet operations. Every module ships in the same installation — no plugins, no add-ons, no per-feature pricing.
Everything You Need to Manage a Modern Fleet
MobilityManager covers the full lifecycle of fleet operations — from the moment a vehicle is booked to compliance reporting, expense tracking and damage handling.
Self-Service Vehicle Bookings
Employees book themselves — managers approve with one click
Your staff can see available vehicles in their assigned pools and reserve them directly through the booking portal. Full booking lifecycle management: Created → Pending Approval → Confirmed → In Progress → Completed. Optional multi-step approval workflows keep fleet managers in control without becoming a bottleneck.
Intelligent Auto-Assignment
The system picks the optimal vehicle — automatically
Configure assignment strategies per tenant: 'LeastUtilized' selects the vehicle with the lowest mileage utilization; 'LowestCost' picks the cheapest per-km option. Pool memberships, driver permissions, and real-time availability are all considered automatically.
Pool & Vehicle Management
Structured fleet control with utilization tracking
Organize your fleet into logical pools by department, location, or vehicle type. Drivers can only book vehicles in pools they are explicitly assigned to. Comprehensive utilization statistics, next inspection date tracking (HU, §57a, MFK per country), and vehicle-level activation management.
Traffic Fine Management
Centralize every traffic violation — assign, track, resolve
Capture incoming traffic fines and link them to the responsible driver or mark them as unknown. Full deadline tracking with escalation alerts. Driver risk scoring shows which employees accumulate the most violations. Reporting gives you a full picture of fine costs across your fleet.
Expense & Receipt Management
Structured receipt submission, review, and expense reimbursement
A complete receipt and expense workflow: drivers submit receipts, reviewers validate against configurable rules, and finance teams process reimbursements. Full audit trail, configurable schema with versioned configurations, and compliance export features. Integrated with vehicle and driver data.
Damage Management
Track and resolve every vehicle damage case end-to-end
Record damage cases directly from the fleet — linked to the vehicle, driver, and booking. Track repair status (Open → In Repair → Repaired → Closed), assign liability (driver fault, third-party, pre-existing), and manage the financial side with integrated cost items and document attachments.
CRM & Partner Management
Keep suppliers, garages, and insurers organized
Maintain a structured partner directory including suppliers, insurance providers, and service partners. Each partner record includes contact details, communication channels, and associated contacts. Partners link directly to damage cases and expense records for traceability.
Fleet Dashboard & Reporting
TCO, budgets, and utilization — in one configurable cockpit
The fleet dashboard aggregates total cost of ownership (TCO), budget tracking per cost center, utilization rates, and key fleet KPIs. Fleet reports can be exported as PDF or CSV for leadership, auditors, or insurance providers.
Email Template Management
Customizable transactional emails — fully under your control
All system emails (booking confirmations, approval requests, reminders, fine notifications) are based on fully customizable templates with Scriban placeholder syntax. Edit templates in the built-in editor, preview with live data, and activate or deactivate any template.
RBAC & Authentication
Fine-grained access control for every role in your organization
Five built-in roles (SystemAdmin, TenantAdmin, FleetManager, Approver, Driver) with permission-level access control (e.g., vehicles:manage, bookings:approve). Users can have different roles in different tenants. Local authentication with BCrypt or optional SSO via OIDC (Azure AD, Keycloak, ADFS).
Audit Trail & GDPR Compliance
Immutable logs and pseudonymization
Every data change produces an immutable audit record — who changed what and when. GDPR deletion requests are handled via pseudonymization (Art. 17 GDPR): personal data is replaced while audit records remain intact.
Multi-Tenant Architecture
Multiple organizations — one installation
Run multiple fully isolated tenants from a single MobilityManager installation. Each tenant gets its own database with complete data separation. Perfect for corporate groups, holding companies, and managed service providers. Users can be assigned to multiple tenants with different roles per tenant.
Multi-Database Support
SQL Server or PostgreSQL — your choice
MobilityManager runs on both Microsoft SQL Server and PostgreSQL. Use the database engine already in your infrastructure, or choose the open-source alternative. Both engines use the same EF Core migration set with full feature parity.
Document Management
Attach and organize documents across your fleet operations
Attach documents, photos, and files to vehicles, damage cases, expense records, and bookings. Structured document storage with type classification and lifecycle management — all stored on your own infrastructure.
Driver License Compliance – Führerscheinkontrolle
Legally required in Germany — automated and audit-proof.
German employers must verify driver licenses at least every 6 months under §21 StVG. MobilityManager will include a full compliance module: manual 4-eyes check logging, remote smartphone photo submission, automatic deadline tracking, GDPR-compliant consent flow, and audit-proof PDF export for inspections.
Required by §21 Abs. 1 Nr. 2 StVG · Legal basis §26 BDSG · 6-month interval per BGH 1968
Ready for professional fleet management?
See MobilityManager in a 30-minute demo — self-hosted in your own data center, fully GDPR-compliant, Made in Germany.